Set up Multiple rooms in your event

  • 24 August 2020
  • 11 replies
  • 11975 views

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The Multiple rooms feature allows you to use Slido during concurrent sessions at meetings or events. You can manage audience questions and run polls for each room separately.

Your audience will be asked to choose a room to enter when joining the event and they’ll be able to switch around over the course of the event

 

Available in our Professional plan and higher.

You can now use Multiple rooms in Webex meetings and webinars!

 

 

In this article:

 

 

Create rooms

 

Whether you're running an event with parallel tracks, or multiple training sessions during the day, setting up multiple rooms will help you divide your content.

 

Overall, you can create up to 200 rooms but we recommend keeping the number much lower to provide a better experience for your participants.

 

To create a new room:

  1. Go to Settings
  2. Select Multiple rooms
  3. Create a new room and change its name
     

 

Click the color next to your room name to align it with the event design or your preference. 

 

In case you need to delete a room, simply click on the bin icon next to it.

 

Removing a room will also delete any data collected in it. To make sure you won't lose anything, we recommend deactivating the room instead. The data will stay safe but the room will not be visible to your audience.

 

To help you administer the event with multiple tracks, invite your co-workers via the Share access feature.

 

 

Activate and deactivate rooms

 

To limit the number of rooms your participants will need to choose from, you can activate or deactivate the rooms anytime during your event. For example, there's no need to activate the afternoon sessions in the morning.

 

To activate or deactivate the rooms, use the toggle button in Settings and click Save.

 

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You can drag and drop your rooms to re-order them. 


 

Manage rooms

 

Each room has its own Questions, Ideas, Polls, and Analytics tabs.

 

You can choose which room you want to set up or manage in the upper right corner of your Admin dashboard.

 

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Choose the correct room in Present mode

 

To open the Present mode, click the green button in your admin and select your preferred option. For remote meetings, we recommend "Present on another screen".

 

Once you're in Present mode:

  1. Navigate to the upper right corner
  2. Click the room name and select the correct room
     

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If you're using Slido Switcher, you also need to select the specific room in Switcher.


 

Get the permanent link for a specific room

 

If needed, you can get a unique permanent link for both the Present and Participant modes in each of your rooms.

 

To get the permanent link of the Present mode in a specific room, simply:

  1. Choose the desired room
  2. Hover over Present mode and select Present in a new tab
  3. Copy the Present mode link
     

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You can also switch between the rooms directly from Present mode. This will automatically change the respective URL as well.

 

Getting a permanent link of the Participant mode in a specific room is useful if you want your audience to join your event using a link and you want them to immediately join the desired room.

 

To get the link, please first follow the steps above for getting a Present mode link. Once you have it, simply rewrite wall.sli.do to app.sli.do.


 

Useful tips:

  • Tip 1: Event Settings apply to all rooms
    You and your co-admins can manage each room and its content separately, however, it is not possible to change event settings per room. For example, if you turn on moderation in one room, it will be on in all rooms. The same will apply to colors, number of displayed questions in Present mode, character limits, and others.
     
  • Tip 2: Embed a specific room to your website
    You can embed both Present mode and Participant mode for a particular room into your website. If you're running a streamed event with multiple tracks, there's no need for your participants to change the rooms every time they change tracks. They'll be sent directly to the one you want them to be. Here's a tutorial on how to embed a specific room to your website.
     
  • Tip 3: Export your data after the event
    You can export all questions and poll results for the whole event or per room. Select the format that works best for you, be it a comprehensive online infographic, Excel file, or pdf. Learn more about the exports in the Export your data article.

 

 

Curious about more? 

 

 

 


11 replies

Hi there, this is all easy to use but I have a request/ suggestion: I am a conference producer and though I run through slido with moderators in advance -  they always appreciate doing so again on the day with their slido iPad in hand. It would be great if we could set up a room that wasn't public, a slido training room as such where I can submit questions and show them how to moderate without the audience being able to access it. At the moment we have to do it whist live sessions are on and this stops the moderators from being able to select questions, archive them etc. It also caused me to interrupt a screen on stage with a poll as when I switched it on it interrupted to Q&A on the big screen… or does this function exist and I am missing it?!

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Hi @Olivia Ryan-Hill,

This sounds like a pretty neat feature - especially for testing things during an event! 😊

Unfortunately, you’re right, it’s not something that works in Slido right now. I wish I had a workaround for you to try but the only thing I can think of is to try everything out in the morning before the event, or during breaks but I do realize it’s not the best approach. 

Alternatively, you can try setting up a test event, this would be another event that won’t be connected to the main one and can be used for trainings and testing without anything going live to all the participants of the conference. It can also be set up as a hidden event so that only your moderators will have access for testing. In this case though, it is very important to make sure that everyone is aware that it is just for testing and not the real thing to avoid confusion.

Thank you so much for sharing this with us, I’ll make sure to submit this as a feature request to our product team and keep you updated! 

 

Please let me know if there’s anything else that I can help you with and keep the feedback coming, we really appreciate it! 

Hi, is it possible to request a change in how this functionality is labelled within an event?

We want to use Rooms to separate out 3 different Q&A lists, so users can choose which “list” they submit their question into, before the different Q&A sessions run.  Can our event say “Select list” rather than “Select room?”

Before you ask - We can’t circulate different links, as we’re doing the event on Hopin, so the view is embedded and can only display one URL - hence the need for using the Rooms functionality.

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Hi @Simon - Autumn Live,

We can definitely customize this for you!

The best and fastest way to do this, is to reach out to our Customer Support at support@slido.com, explain your use case, let them know which event you’d like this to be applied to, and they can get this done for you 😊 

Let me know if there’s anything else that I can help you with!

Hi, 

Is it possible to copy all Live Polls from one room to another room?

We need all the same questions/Live polls i 3 rooms but in diffrent orders

Thanks in advance

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Hi @Anna S,

Yes, you can duplicate polls from one room to another. Simply select your polls, click on Duplicate and then select the room.

Hope this helps :) 

If I have multiple separate rooms, asking the same question, say ‘What is your favourite thing about work?’ does it also aggregate into one view so in the breakout conversation people see their group only, but after when we come back as a plenary we see the whole picture?

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Hey @Adam Bower,

No, participants are always able to switch to another room and you can’t see the results of all rooms at once. However, you could export your results and combine results from all rooms that way.

Hope this helps :)

Hi,

I have an event that will take place in 2 locations (parallel sessions) at the same time, one at an auditorium and the second one in a multipurpose room:

  1. Should I create 1 event with 2 rooms? Presenters will broadcast the event with the room location that they are presenting from so questions will go to the proper event room.

Room 1  Auditorium

Room 2  Multipurpose room

  1. Or should I create 2 different events to avoid confusion? Presenters will broadcast the event on their slides when presenting so questions will go to the proper event location.

#XYZAuditorium

#XYZMPR (multipurpose room)

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Hi @qphansupport@slido.com

If your presenters are presenting the same content, I think you’d be good to go ahead and create multiple rooms. You can even create a permanent link to your rooms for presenters and participants.

However, to avoid confusion in your participants, creating two separate events might be better for your use case and you can make sure that they have the QR code for each event to get into the event easily and switch between them. 

Let me know if you have any questions! the customer care team can be reached at support@slido.com if you need any further assistance, or through Slido admin. 

I want to have 1 room open during a plenary session, and then later, close the plenary room, and open 5x breakout rooms. 

When I tried this out, I closed the plen room and opened up 5 breakouts, and I wanted it to ask me which breakout I wanted to go into, but it put me automatically into the first of the breakouts. 

 

Is there a way of not letting delegates into a breakout room without asking them which one? OR do I need to leave the plenary room open and make sure delegates do move, rather than booting them all out? 

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